Door-to-door campaign checklists¶

These checklists list what to do in GTS before, during and after a door-to-door (house-to-house) campaign. They follow the phases of Door-to-door campaigns, where each step is explained. Tick the items as you go.

Who does what:

  • Focal Point (Organization Focal Point or Field Activity Focal Point): configures the Tracking Round in the administration.

  • GIS or data staff: prepare the Targeted Areas and the base layers.

  • Campaign coordinators and supervisors: follow the coverage and the teams on the map, and plan the mop-up.

  • Field staff: carry the phone with GTS Tracker during working hours and upload the data.

The links to the Administrator guide open the description of the administration screens.

1. Before the campaign¶

Plan the tracking¶

  1. List the phones available for tracking. GTS Tracker runs on Android 7 or later (no iPhone); check the minimum hardware in Mobile Apps Overview. Before buying new phones, ask the GTS team to confirm that the model is suitable.

  2. Obtain the number of teams planned in each area, if possible day by day, and the list of team codes.

  3. Decide where tracking will be used. If there are fewer phones than teams, track the teams of a sub-set of areas: the areas targeted for GTS tracking are then only part of the areas of the campaign.

Configure GTS (Focal Point)¶

  1. Check that the boundaries used to aggregate the results (for example districts, communes and localities) are available as base layers, or upload them.

  2. Prepare the Targeted Areas layer, with a population estimate if available (see Create a Targeted Areas layer).

  3. Create the Tracking Round with the final dates of the campaign.

  4. In the Targeted Areas tab, upload the Targeted Areas, select Door to door with its Minimum duration, and choose the aggregation levels from the largest to the smallest (Targeted Areas tab).

  5. In the Geocoverage Indicators tab, add the indicators to follow, for example the population of the visited areas or a grouping by settlement type (Geocoverage Indicators tab).

  6. In the Field Staff tab, select the field staff accounts of the round.

  7. In the Team Codes tab (shown when the Field Activity asks for a team code), enter the list of team codes, so that field staff select their code instead of typing it (Team Codes tab).

  8. In the Teams Deployment tab, enter the number of teams expected per area, Day by day if possible (Teams Deployment tab). Do it once the dates are final: changing the dates of the Tracking Round removes the Teams Deployment.

Prepare the phones¶

  1. Install or update GTS Tracker, and GTS Collect if ODK forms are used: with the Batch Deployment Tool when the phones are prepared centrally, or with the Field Staff Instructions (two-page guide) when each person installs the application. Both tools are in the Logistic Support tab (Logistic Support tab).

  2. Open GTS Tracker on each phone and fix every item of the Requirements screen, in particular Battery Optimization (see 1. Open GTS Tracker: Requirements Screen).

  3. Insert the SIM cards, if the phones upload with mobile data.

  4. Fully charge the phones at least one day before the first day of the campaign.

2. Every day of the campaign¶

Track and upload (field staff)¶

  1. Log in to GTS Tracker and select the team code at the start of the day.

  2. Keep the phone charged and GTS Tracker running during working hours.

  3. Upload the data at least every evening when a network is available.

Check completeness and coverage (supervisors and Focal Point)¶

  1. Check that every expected team has sent data: Teams report. on the map and the Teams view (see Map Indicators and Panels). Follow up with the teams that did not report.

  2. Check the Device Monitoring tab for phones with a Doze mode issue (battery optimization) or a poor GPS accuracy, and fix them (Device Monitoring tab).

  3. Review the coverage: Geo. coverage in the map header, then the Areas tab sorted from the least covered area. Use By day to review the work of the day in the daily meeting (see Geo-Coverage Investigation).

  4. Send teams back to the areas shown in red while the campaign is still running.

3. Before the mop-up day¶

At the end of the last regular day (for example day 4 of a 5-day round):

  1. Make sure that all phones have uploaded their data (Teams report.).

  2. Get the missed settlement list (see Get the missed settlement list).

  3. Assign the missed settlements to mop-up teams, and follow them on the map on the mop-up day.

4. After the campaign¶

  1. Get the missed settlement list again after the mop-up day, and share it with the planning team to improve the microplan of the next round.

  2. Download the tracks, ODK submissions and indicators needed for the final report (see Downloads and GPS tracks). Export the result of each Targeted Area before the Tracking Round is archived, about 30 days after its end date: after archiving, only the final indicators of the aggregation levels are kept.

  3. Prepare the phones for the next round: fix the remaining battery optimization issues, update the applications and charge the phones.